| Qualifications:
1. A Master's Degree or higher.
2. A valid New Jersey School
Business Administrator Certificate or Statement of Eligibility.
3. A minimum of seven years
experience in the field of public school education with
specific experience in administration.
4. Demonstrates leadership skills
in the areas of school budget/finance, transportation,
food service, and facility management including but
not limited to operations and maintenance.
5. Demonstrates excellent communications
skills (i.e. in reading, writing, speaking), financial
skills, and problem solving skills.
6. Such alternatives to the
above qualifications as the Superintendent in consultation
with the Board may find appropriate and acceptable.
Reports to: Superintendent of
Schools as Assistant Superintendent for Business Administration
and to the Board of Education as Board Secretary.
Supervises: Assistant School
Business Administrator/Board Secretary, Director of
Buildings and Grounds, Director of School Food Services,
Director of Pupil Transportation and Safety.
Job Goal: To administer the
business affairs and auxiliary services of the district
in such a way as to provide the best possible educational
services with the financial resources available.
Performance Responsibilities:
Board of Education:
1. Serves in the absence of
the Superintendent as the chief administrative officer
of the district.
2. Records the minutes of all
Board proceedings and the results of any annual or school
election in suitable minutes books.
3. Posts and gives notice of
all regular or special meetings of education to Board
members and those requesting such notice.
4. Conducts Board correspondence,
receiving and answering correspondence which has been
addressed to the Board, and handling correspondence
originated by the Board.
5. Posts and gives notice of
all regular or special meetings of the Board of Education
to Board Members and those requesting such notice.
Elections:
1. Assumes responsibility for
preparation of the election and budget calendar.
2. Assumes responsibility for
all duties concerning school Board elections that relate
to the position of Board Secretary.
Filing and Records:
1. Assumes responsibility for
all contracts, records and documents belonging to the
Board except those that are kept, pursuant to the law,
by the Treasurer of School Monies.
2. Assumes responsibility for
all disposal of Board records in accordance with state
requirements.
Reporting:
1. At each regular meeting of
the Board and at the close of each fiscal year, reports
financial transactions during that year and file copies
with the County Superintendent and Commissioner in a
form which the Commissioner prescribes.
2. Acts as an adviser to the
Superintendent in matters relating to the business and
financial affairs of the district.
Management:
1. Assumes responsibility for
business administration of district programs funded
by state and federal grants.
2. Keeps abreast of current
administrative and management procedures and technology;
and attends workshops, conferences, professional meetings,
etc. to foster professional development.
3. Streamlines office procedures
and paper flow.
4. Standardizes and reduces,
where possible the number of forms of all kinds.
5. Determines office equipment
needs for the schools and departments in conjunction
with other administrators.
6. Provides analysis of fringe
benefits to Board's negotiation team.
7. Recruits, supervises and
evaluates business and Board office personnel, as well
as all other district nonprofessional staff members.
8. Assists with long range financial
planning as related to community resources and needs.
9. Acts as secretary/treasurer
of the F.R.H.S.D. Scholarship Fund.
10. Assumes responsibility for
property inventory and plant management systems.
11. Draws or supervises drawing
of all plans and specifications for direction, improvement
or repair of public school buildings in the district,
subject to approval of the Board.
12. Works with all administrators,
architects, attorneys and financial advisers in planning,
and contracting for construction of plant facilities.
13. Supervises construction
and repair of all school buildings, inspects all work,
materials and supplies furnished under the contract;
with Board approval, condemns any work done or rejects
materials or supplies which do not conform to the specification
or contract.
14. Supervises the operation
and maintenance of buildings and grounds through the
district supervisor of buildings and grounds and the
school principals.
15. Supervises the business
operation of school food services and the school lunch
program.
16. Supervises the operation
and maintenance of district owned buses and oversees
business management of contracted transportation services.
17. Serves as the internal auditor
and general accountant of the Board.
18. Establishes and supervises
a program of accounting and reporting for financial
affairs of the district.
19. Designs, implements, maintains
a state required accounting system.
20. Arranges for the internal
auditing of school accounts.
21. Conducts exit conferences
with the school auditors.
22. Prepares reports to the
state on and implements the audit recommendations.
23. Prescribes financial management
procedure for Principals including student body and
athletic association funds.
24. Audits and presents to the
Board for approval all claims and demands against the
Board.
25. Develops and administers
a budget control system.
26. Coordinates the preparation
of the annual budget.
27. Develops, structures, designs
and administers budget management systems.
28. Maintains currency with
changing state and federal statutes and administrative
codes relating to budget preparation and control.
29. Assumes responsibility for
debt service administration.
30. Assumes general responsibility
for the design and operation of the school insurance
programs.
31. Supervises the district's
insurance and real estate program.
32. Prepares and coordinates
all Board claims against insurance carriers.
33. Conducts negotiations with
insurance company adjustors to obtain the maximum level
of reimbursement.
34. Appears and testifies when
necessary at hearing of Unemployment Compensation Board
to defend against unwarranted claims against the Board's
Benefits Reimbursement Trust Fund.
35. Controls and manages the
cash flow and short term investment portfolio.
36. Designs and maintains cash
flow system.
37. Designs financially controllable
structures with respect to investment earnings generated
in part from short term cash flow utilization and in
part from long term construction bond authorization
turnover.
38. Acquires suitable financing
for improvement authorizations.
39. Manages the Boards borrowing
program in compliance with both state and federal statutes.
40. Assumes responsibility for
and certifies payroll accounts in conformance with state
payroll requirements covering full-time and part-time
employees.
41. Audits district's net and
agency payroll accounts.
42. Audits payroll distribution
across budget accounts.
43. Develops and administers
purchasing procedures which are coordinated with district
auditing practices.
44. Approves all purchase orders,
invoices, contracts, etc., within the designated areas
of authority.
45. Receives all bids on behalf
of the Board and opens same at the appointed time and
place, recommends bid awards and supervises the preparation
of materials for Board action.
46. Acts as the Board of Education's
contracting agent in accordance with N.J.S.A. 18A-2-b.
47. Authorizes the transfer
of funds between school budget accounts.
48 Performs any such task as
may from time to time be assigned by the Superintendent
of Schools.
Terms of Employment: Twelve
month work year. Salary, vacation, holidays and
work schedule to be determined by the Superintendent
in accordance with Board policy.
Evaluation: Performance to be
evaluated by the Superintendent in accordance with the
district's policy for the evaluation of certified staff.
Adopted: 16 April 2001
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